SPPH Policies, Procedures and Forms

Tools

UBC Personal Attendance Tracker

Guides

PAT Employee User Guide
PAT Supervisor User Guide

Policies

Sick Leave

When staff are not able to attend work due to illness or injury they are required to contact their direct supervisor via telephone or email as early as possible (normally prior to start time of the first day away).

The SPPH HR Assistant, must also be notified in writing either by the staff person or the supervisor regarding the absence.

In certain circumstances*, the employee may be asked to provide medical documentation supporting the absence.

Vacation

If staff would like to request vacation time, they must submit the request in writing to their direct supervisor no later than one (1) week prior to the start of the vacation.

The request should include the exact dates that they plan to be away as well as the expected return to work date.

The supervisor will review the submission and approve or deny the request. Any changes to approved vacation must be discussed with, and agreed to, by the supervisor.

Any approved and/or taken vacation must be tracked in the Personal Attendance Tracker tool.

Reminder: For SPPH core staff, approved vacation should also be recorded on the shared calendar outside of the School Director's office, room 117.


* As per employee/employer agreements and handbooks.

  1. The decision to close the School of Population and Public Health due to snow conditions will be made by the co-directors, or in their absence, the acting director.
  2. This decision will be communicated to the Senior Administrator or designate who will ensure that the message is posted on the School’s web site and Twitter feed.
  3. A message will only be posted if the School is closed. Please note: Classes may be cancelled and announced by the public broadcast, however the University and School may be open.

 
Staff

  1. In the event the School is closed, staff who were scheduled to work must be paid their regular wages for the day.
  2. In the event the School is open, staff may choose to stay home if they have concerns regarding their safety traveling to and from their workplace and/or child care responsibilities. In such a case staff should communicate their decision to the Senior Administrator by email or phone (604-822-4496).  Staff who choose to stay home when the School is open and who communicate their decision in accordance with the School's plan, may use banked time or vacation time for the day, make arrangements to make up the time, or take a day of unpaid leave.
  3. In the event the School is open, staff who come to work will receive their regular salary for the day.
  4. In the event a decision is made by the co-director or designate to close the School early due to snowy conditions, staff will be allowed to go home early and would not be required to make up the time or use vacation time, etc.
  • Staff responsibilities (related to faculty, staff and student appointments)
  • Forms