Local Health and Safety Team

If you encounter an incident

• If you are in immediate danger, please dial 911 immediately.
• Leave the scene of the incident as intact as possible.

1. Notify your direct supervisor(s) or head(s) of unit immediately by phone or text
2. Next, please notify senior leadership and your direct supervisor(s) and head(s) of unit by email.  Please include the following in your email:  stefan.mladenovic@ubc.ca and executive.assistant@spph.ubc.ca
3. Fill out the UBC Security e-Alert submission here or call Campus Security at 604-822-2222.
4. Notify the RCMP by calling at 604-224-1322.

Additional UBC Links

• UBC Crisis Management Plan
• UBC Emergency Response Plan

If you discover a fire

• Pull the nearest fire alarm.
• Vacate the building
• Go to the designated SPPH assembly area.

If fire alarm is sounding

• Vacate the building
• If one of the SPPH Emergency wardens asks you to leave the building, please do so immediately.
• Go to the designated SPPH assembly area.

More fire safety Information

What to do if you discover a gas leak

• Immediately call 911.
• Report it to the SPPH Reception or the nearest SPPH Emergency warden.
• DO NOT PULL THE FIRE ALARM. This could cause an explosion.
• Contact the Local SPPH Health and Safety Team at: spph.healthandsafety(at)ubc.ca
• Vacate the building
• Go to the designated SPPH assembly area.

What to do if told to leave

• If told to leave the building by a SPPH Emergency warden
  • Immediately vacate the building
  • Go to the designated SPPH assembly area.

More gas leak information

What to do if you are indoors

During the Shaking

• DROP, COVER AND HOLD ON.
• Stay inside. Stay away from windows, shelves and heavy objects which may fall.
• DROP under heavy furniture such as a table, desk or any solid furniture.
• COVER your head and torso to prevent being hit by falling objects.
• HOLD ON to the object that you are under so that you remain covered and face away from the windows. Be prepared to move with the object until the shaking has finished.
• If you can’t get under something strong, or if you are in a hallway, crouch against an interior wall and protect your head and neck with your arms.

After the shaking stops

• Count to 60, to allow debris to finish falling after the shaking stops.
• Assess your immediate surroundings for dangers.
• Proceed with evacuating the building. If earthquake occurs during work hours an SPPH Emergency warden should be there to direct you.
• Upon exiting the building, proceed directly to the designated open-area assembly point.
• if you need assistance in evacuating, proceed to the designated Area of Refuge on each floor of the SPPH Building.
• If an aftershock occurs during evacuation and you are still inside the building, repeat DROP, COVER, AND HOLD procedure before resuming evacuation.

What to do if you are outdoors

During the shaking

• Stay outside.
• Go to an open area away from buildings. The most dangerous place is near exterior walls.
• Stay away from lamp posts, trees, overhead power lines and heavy overhead objects that may fall on you.
• If you are in a crowded area, take cover where you won’t be trampled.

After the shaking stops

• Count to 60, to allow debris to finish falling after the shaking stops.
• Assess your immediate surroundings for dangers (e.g. fallen wires).
• Proceed directly to the designated open-area assembly point.

More earthquake information

A lockdown of a building or group of buildings is an emergency procedure intended to secure and protect occupants who are in the proximity of an immediate threat.

This procedure is used when it may be more dangerous to evacuate a building than stay inside.

By controlling entry/exit and movement within a facility, emergency personnel are better able to contain and handle any threats. A notification of lockdown may be sent to building occupants by Campus Security, emergency personnel, or from the School Director and/or Senior Administrator. As each building on campus is unique, individuals may receive notification to lockdown through various means.

It is essential for the safety of occupants and emergency responders that individuals comply with instructions provided by emergency personnel at all times.

Upon Alert to Lockdown

If you are in a classroom, room or office, stay there, secure the door and windows and await further instructions or escort from emergency personnel.

• If the door does not lock, consider barricading the door with tables and chairs.
• If you are in a corridor go into the closest office not already secured and lock or barricade the door and windows.
• Close curtains or blinds where possible.
• Stay away from windows and doors.
• Stay low and quiet.
• Cell phones should be put on quiet or vibrate mode. Do not make non-essential calls.
• During a lockdown, if the fire alarm is activated, remain where you are and await further instructions over a PA or portable loudspeaker.
• Follow instructions from emergency personnel only.
• For their own safety, emergency personnel must initially consider all individuals as potential threats. It is important to follow instructions from police at all times to avoid harm and ensure the best possible response.
• If possible, monitor the UBC website homepage for updates. Media reports may be unreliable.

Actions to Avoid

• Do NOT open the door once it has been secured until you are officially advised ‘all clear’ or are certain it is emergency response personnel at the door.
• Do NOT use or hide in washrooms.
• Do NOT travel down long corridors.
• Do NOT assemble in large open areas (e.g. lobby)
• Do NOT call 911 unless you have immediate concern for your safety, the safety of others or feel you have critical information that will assist emergency personnel in the response.

Following the Lockdown

• Cooperate with emergency personnel to assist in an orderly evacuation.
• Proceed to the designated SPPH assembly area: across the street – East Mall – in front of Michael Smith Laboratories (2185 East Mall), under the cover, if advised to do so.
• The police may require individuals to remain available for questioning following a lockdown.
• SPPH Emergency wardens may be present as you exit the building to provide additional information.

More lockdown information

SPPH Warden Zones By Floor

• Basement
• 1st Floor
• 2nd Floor
• 3rd Floor
• 4th Floor

Updated: June 2020

SPPH Dogs in the Workplace Policy (as of September 30, 2021)
SPPH Dogs in the Workplace Agreement (as of September 30, 2021)
Local SPPH Health and Safety Team Terms of Reference (as of February 1, 2018)
SPPH Building Emergency Response Plan (as of June 11, 2020)

Minutes:
2017 – September 7
2017 – August 1
2017 – June 1

Updated: August 3, 2016